Payroll Administrator

Job Type:

  • Full-time

Number of Hires for this Role:

  • 1


  • Seattle, WA
  • Hybrid Work Schedule due to COVID-19

The Washington State Hospital Association (WSHA) is seeking a full-time dynamic, dedicated, and professional Payroll Administrator to join our team!

About WSHA:

WSHA has been in existence for over 80 years and is the trusted voice and indispensable resource that leads, challenges, and assists Washington hospitals and health systems to improve the health of the communities they serve. We are a strong advocate for and provide value to our members in achieving their missions by committing the following:

  • Service:
    • We are a member-led association committed to providing servant leadership.
  • Integrity:
    • We are honest in our work and operate with transparency and accountability.
  • Collaboration:
    • We act cooperatively, incorporate diverse perspectives, and use the power of the collective to achieve our mission.
  • Innovation:
    • We are agile and drive continuous quality improvement.

We are in beautiful downtown Seattle, surrounded by wonderful views of Puget Sound and the Olympic mountains, with easy access to bus lines or underground parking.

For more information about WSHA, visit us at


The Payroll Administrator performs all responsibilities related to processing and recording the Company’s payroll and benefits.  The Payroll Administrator also assists the Senior Director of Finance on an as needed basis.


  • Ensure accurate and timely processing of all aspects of payroll for employees, including enforcing time reporting, calculating pay, working with payroll provider etc.
  • Ensure accurate employee benefits enrollment/changes and resolves issues regarding enrollments by adding/deleting employees; changing coverage and tracking employee eligibility; communicates directly with carrier on these issues. Works collaboratively with Director of Human Resources on benefits and other items.
  • Ensure accurate and timely processing of all transactions supporting employee benefit plans: medical, dental and 401(k), 457(b), Section 125, including monthly reconciliation of service provider billings. Provides data to TPA as necessary.
  • Assists Senior Director of Finance with 5500s, benefits discrimination testing, and other benefits-related administrative tasks.
  • Provide information as needed to Human Resources, such as data for EEO-1 and/or VETS filings; Affirmative Action plan data; and payroll/benefits census data.
  • Communicate monthly COBRA information to Human Resources.
  • Assists Human Resources with tracking leaves of absences, including FMLA and other time-restricted absences.
  • Pay benefit provider invoices and reconciles benefits statements to ensure accuracy.
  • Handle all employment verifications.
  • Download GL reports, from payroll provider, for payroll journal entries related to bi-weekly and monthly commuter benefit payrolls, vacation accruals and other reports as necessary.
  • Fulfill audit requests as required.
  • Follow the Financial Operations Standards & Criteria and all other policies.
  • Perform other duties as assigned.


This position has no supervisory responsibilities.


To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.  The requirements listed below are representative of the knowledge, skill, and/or ability required.


CPP preferred but not required with a minimum of five years progressive work experience in related field.

Skills & Abilities:

  • Working knowledge of payroll best practices
  • Strong knowledge of federal and state regulations
  • Basic bookkeeping skills
  • Excellent communication skills (listening, writing, and speaking)
  • Attention to detail and accuracy of inputs
  • Skills in establishing and maintaining effective working relationships with employees
  • Comfortable giving and receiving feedback in a constructive manner to colleagues and supervisors
  • Ability to keep information confidential as appropriate

Computer Skills:

Proficient with ADP, Microsoft Word, Excel, and Outlook.


The physical demands and work environment described below represent the activities and surroundings of the positions.  Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The work is typically performed in an office environment, with a moderate noise level.  The position requires working in an office environment with the usual office equipment, including copiers, fax machines, and computers. The employee is frequently required to talk and hear on the telephone and in person with individuals and groups. The incumbent may carry materials/equipment weighing up to 25 lbs. on occasion.  The incumbent is required to read and respond to documents in hard copy and electronic form. The position requires frequent or occasional travel within Washington State to member facilities, and on occasion, overnight travel is necessitated.

Salary and Benefits:

WSHA offers a competitive base salary plus benefits and generous paid leave, among many other benefits.

If you are interested in this position, please apply through our career center at:

WSHA is an Equal Opportunity Employer.


Contact Us

Washington State Hospital Association
999 Third Avenue
Suite 1400
Seattle, WA 98104

Map / Directions

206.281.7211 phone
206.283.6122 fax

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