Number of Hires for this Role:
- Seattle, WA
- Hybrid Work Schedule due to COVID-19
The Washington State Hospital Association (WSHA) is seeking a full-time dynamic, dedicated, and professional HR Director to join our team!
WSHA has been in existence for over 80 years and is the trusted voice and indispensable resource that leads, challenges, and assists Washington hospitals and health systems to improve the health of the communities they serve. We are a strong advocate for and provide value to our members in achieving their missions by committing the following:
- We are a member-led association committed to providing servant leadership.
- We are honest in our work and operate with transparency and accountability.
- We act cooperatively, incorporate diverse perspectives, and use the power of the collective to achieve our mission.
- We are agile and drive continuous quality improvement.
We are in beautiful downtown Seattle, surrounded by wonderful views of Puget Sound and the Olympic mountains, with easy access to bus lines or underground parking.
For more information about WSHA, visit us at www.wsha.org.
The HR Director is responsible for all HR functions of WSHA, Washington Hospital Services, and Association of Washington Public Hospital Districts. Including but not limited to the following:
ESSENTIAL DUTIES AND RESPONSIBILITIES:
- Work with senior management, especially through the HR Committee, to provide data and insight on organizational HR issues to inform the association’s strategic approach to talent management.
- Responsible for all recruiting activities including presenting Job Requisition and Job Description to the HR Committee for approval, creating ads and applicant sourcing, initial review of candidates, conducting background checks, extending verbal offers, creating final offer letters, and ensuring that new employee paperwork is completed in a timely manner.
- Manage and have accountability for all aspects of on-boarding process for new hires including completion of Personnel Action Forms, ensuring new employee receives and acknowledges receipt of mandatory policies and procedures, completes the I-9 and submits through E-Verify system. Work collaboratively with other team members in facilities, IT, and payroll as well as the supervisor to ensure a smooth onboarding process.
- Ensure that payroll has information necessary to notify benefit providers and input new hires into ADP Workforce Now system.
- Manage ADP Workforce Now HR system, including input of data, creating reports, correcting employee information if needed.
- Manage employee separation process, conduct all exit interviews.
- Ensure Employee handbook and HR policies are reviewed and updated regularly.
- Serve as resource for employees and managers regarding employment policies, disciplinary actions, employee relations matters.
- Provide a safe place for employees to seek information or discuss sensitive topics.
- Provide policy interpretation and education regarding HR Policies and Procedures.
- Administer and manage employee leave as necessary, including FMLA, WA PFMLA, WFLA, etc.
- Manage all ADA accommodation requests and responses.
- Maintain compliant and current HR files and I-9 forms.
- Manage the completion of mandatory reporting (VETS-1, EEO-1, AAP, etc.) and work with other staff to ensure HR related federal contract compliance requirements are met.
- Organize and deliver employee/supervisor training using internal or external sources. Hold supervisor meetings/trainings at least once per month.
- Manage mandatory employee anti-harassment training program.
- Manage and monitor the annual performance review and merit raise process through ADP Workforce Now and ensure every employee required to complete a performance review also has a completed individual development plan.
- Ensure Job Descriptions remain up to date, coordinate salary benchmarking as needed. Conduct salary comparisons as needed.
- Monitor the completion of the Individual Training and Development plan forms.
- Develop, deploy and analyze annual employee engagement survey. Present results to HR Committee. Coordinate dissemination of results.
- With Payroll Administrator, manage annual benefits open enrollment process.
- Work closely with outside Brokers on Employee Benefits and 401(k) plan to ensure effective administration of benefits programs.
- Prepare and conduct Employee Benefit Broker RFPs as necessary. Analyze and present results to HR committee.
- With involvement of the CFO, general counsel and others as necessary, serve as primary point of contact with insurance brokers on all aspects of organizational and employee insurances.
- Collaborate with Accounting/Payroll staff to ensure employee records are accurate and complete.
- Complete salary surveys and federal contract related reporting as needed.
- Track key HR metrics.
- Respond to all HR related inquiries.
- Eligible to receive HIPAA PHI for covered employees of WSHA, WHS, AWPHD as needed to resolve benefits questions or issues.
- Participate in or consult with organizational committees and activities where HR presence is needed including the event and safety committee. Work with facilities and other members of the safety committee to ensure all aspects of workplace safety are addressed.
- Perform other duties as assigned.
This position may supervise a part-time recruiter.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Bachelor’s degree and two to five years’ experience in Human Resources administration is required. Equivalent combination of education and experience can be substituted. HR certification (PHR or SPHR) strongly preferred.
Experience with ADP Workforce Now strongly preferred.
Skills & Abilities:
- Thorough understanding of HR best practices required.
- Experience managing employee benefits required.
- Excellent customer services skills including the ability to create a warm and welcoming environment and work with diverse populations.
- Ability to provide appropriate sensitivity in complicated situations and work with highly confidential issues with a high level of discretion.
- Excellent written and oral communication skills.
- Focus on continuous process improvements.
- Flexibility to work on multiple projects, self-motivated, detail oriented, organized and with excellent follow-up skills.
- Ability to work at all levels of the organization to accomplish goals.
- Comfortable giving and receiving feedback in a constructive manner to colleagues and supervisors.
Proficiency with Microsoft Office Suite including Outlook, Word, Excel and PowerPoint required. Proficiency with ADP Workforce Now strongly preferred.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
The physical demands and work environment described below represent the activities and surroundings of the positions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
The work is typically performed in an office environment, with a moderate noise level. The position requires working in an office environment with the usual office equipment, including copiers, fax machines, and computers. The employee is frequently required to talk and hear on the telephone and in person with individuals and groups. The incumbent may carry materials/equipment weighing up to 25 lbs. on occasion. The incumbent is required to read and respond to documents in hard copy and electronic form.
If you are interested in this position, please apply through our career center at: https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=e90b930c-785e-43d7-a956-3b6091cf3463&ccId=19000101_000001&jobId=434238&lang=en_US&source=CC4
WSHA is an Equal Opportunity Employer.