Advocacy Program Manager

Job Type:

  • Full-time

Number of Hires for this Role:

  • 1

Location:

  • Seattle, WA
  • Hybrid Work Schedule due to COVID-19

The Washington State Hospital Association (WSHA) is seeking a full-time dynamic, dedicated, and professional Advocacy Program Manager to join our team!

About WSHA:

WSHA has been in existence for over 80 years and is the trusted voice and indispensable resource that leads, challenges and assists Washington hospitals and health systems to improve the health of the communities they serve. We are a strong advocate for and provide value to our members in achieving their missions by committing the following:

  • Service: 
    • We are a member-led association committed to providing servant leadership.
  • Integrity: 
    • We are honest in our work and operate with transparency and accountability.
  • Collaboration: 
    • We act cooperatively, incorporate diverse perspectives, and use the power of the collective to achieve our mission.
  • Innovation: 
    • We are agile and drive continuous quality improvement.

We are in beautiful downtown Seattle, surrounded by wonderful views of Puget Sound and the Olympic mountains, with easy access to bus lines or underground parking.

For more information about WSHA, visit us at www.wsha.org.

Position Summary:

The Advocacy Program Manager is responsible for implementing and managing the work of WSHA’s substantial ($500K/cycle) Political Action Committee and ensuring compliance with all federal and Washington State campaign finance laws and regulations. The position is also responsible for coordinating legislative advocacy operations for WSHA.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

PAC Responsibilities: Coordinate, execute, and manage the annual PAC campaign from start to finish – including obtaining prior authorizations from WSHA members, overseeing the creation of the solicitation materials, launching the campaign to WSHA members and affiliates, and acknowledging all contributions received with a personalized thank you letter.Manage, track, and keep accurate records of all contributions and disbursements of the WHPAC, ensuring state and federal compliance and reporting.Act as the liaison to the American Hospital Association PAC (AHAPAC) to coordinate Washington State’s congressional contributions and collaborate with them as their collecting agent for federal campaign contributions; prepare and reconcile reports and disbursements to the AHAPAC.Provide overall financial management of the PAC, including preparing and maintaining state and federal PAC budgets.Maintain accurate and detailed records and reports, including assuring that legally required authorizations are on file.Create, prepare and produce all PAC related collateral and material – including the annual brochure, handouts, posters, newsletter articles, and reports for Board, committee, and annual membership meetings.Execute solicitation of WSHA members. Update member CEOs (or other designated PAC liaison) on a regular basis on the overall campaign progress, including hospital specific updates.Work with the Senior Vice President of Government Affairs and the Senior Policy Director, lobbyists, and WSHA members in identifying the candidates the PAC will support; coordinate the distribution of campaign contributions to WSHA members to present to candidates.Work closely with the member PAC Steering Committee and serve as the committee’s secretary. Execute strategies for solicitation programs to increase participation and contributions to the PAC.Plan, manage, and coordinate all logistics for PAC events, including fundraisers, the PAC Appreciation Dinner during the WSHA Annual Meeting, and other special events.Research new opportunities, network with other PAC professionals, and attend conferences to stay current on compliance issues and explore new fundraising strategies.  

Legislative Support Responsibilities: Coordinate the government affairs team during the legislative session, including the production and distribution processes of government affairs publications and other communications, such as legislative priorities and issue briefs. Administer the bill review and tracking process, assign and track all state legislative bills for review, accurately enter assignments and positions into a tracking system, and monitor late or uncompleted reviews. Prepare weekly hearing schedules and bill tracking lists for members of the government affairs team and WSHA member lobbyists. Manage incoming calls from members, legislators, lobbyists, and vendors, and route appropriately.Coordinate updates to the Government Affairs section of the WSHA website.  

Advocacy Support Responsibilities: Manage member action alert process, including building lists for the mail merge and executing the action alert.Create and manage database on member issue interests, connections, testimony, etc.Coordinate advocacy projects such as task forces, issues campaigns, etc.Work collaboratively with the Vice President, Advocacy and Rural Health to plan and organize an annual “hospital advocacy day” at the State Capitol. Highlights include coordinating logistics, sending communications about the event, tracking RSVPs, scheduling 70+ meetings with legislators to meet with WSHA members, and providing day-of support of the event.Make suggestions for process improvements; escalate matters as needed for executive’s attention.  
 

QUALIFICATIONS:  

Education/Experience: Bachelor’s Degree and a minimum of two years of experience in PAC management, fundraising and/or political affairs, with a knowledge of federal and state laws, regulations and political processes; experience working with the state legislature, congress, and political campaigns; or equivalent combination of education and experience required.   Skills & Abilities:  Ability to work effectively and tactfully with Association leadership and staff, Chief Executive Officers (CEOs) and management staff of the association’s members and their professional service contractors, including lobbyists, attorneys, and public affairs consultants. Ability to exercise sound judgment and maintain confidentiality when assisting senior staff and while completing major assignments.Excellent organizational, written, and communication/presentation skills.Ability to effectively manage numerous time-sensitive projects and work on diverse priorities under pressure.Ability to write, edit, and proof documents accurately.Exceptional attention to detail is a necessity.Familiarity with Washington’s Public Disclosure Commission and/or PAC management software preferred.   Computer Skills:  Proficiency with Microsoft Office Suite including Outlook, Word, Excel and PowerPoint is required. Proficiency with email is required.    
 

Salary and Benefits:

WSHA offers a competitive base salary plus benefits and generous paid leave, among many other benefits.

If you are interested in this position, please apply through our career center at https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=e90b930c-785e-43d7-a956-3b6091cf3463&ccId=19000101_000001&lang=en_US&jobId=9200340779448_1&source=EN

WSHA is an Equal Opportunity Employer.

Affiliates

Contact Us

Washington State Hospital Association
999 Third Avenue
Suite 1400
Seattle, WA 98104

Map / Directions

206.281.7211 phone
206.283.6122 fax

info@wsha.org

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